Seated With Love: Event Venue Planning Software for Every Event Type
TL;DR: Is Seated With Love Only for Weddings?
No. Seated With Love supports weddings as well as engagement parties, bridal showers, baby showers, birthday parties, anniversary parties, quinceañeras, sweet sixteen parties, bar mitzvahs, bat mitzvahs, corporate events, holiday parties, galas, fundraisers, graduation parties, reunions, celebrations of life, and other event types.
Seated With Love is event venue planning software that gives venues a centralized workspace and gives each client a venue-branded portal for managing post-booking planning.
For venues, that means one platform can support planning across much more of the event calendar. Clients and event hosts can receive a branded planning portal, while venue teams can keep questionnaires, guest information, floor plans, seating charts, documents, and other important planning details organized in one workspace.
Create Your Free Seated With Love Portal
Your Venue Hosts More Than Weddings. Your Software Should Too.
Many event venues are associated most closely with weddings, but weddings may represent only one part of their calendar.
The same ballroom that hosts a Saturday wedding might host a corporate dinner on Thursday, a fundraiser the following week, a quinceañera later that month, and a holiday party in December.
The event changes, but many of the venue's planning responsibilities do not.
Teams still need to understand the layout. They still need information from the client. They still need to know how many guests are attending, how the room should be arranged, which documents have been submitted, and whether important planning questions have been answered.
That is why Seated With Love is built for wedding and event venues, not weddings alone.
Instead of requiring venues to piece together a different planning process for every event category, Seated With Love gives venues a centralized post-booking workspace that can support the different events they already host.
What Event Types Does Seated With Love Support?
Seated With Love currently allows venues to create and manage the following event types:
- Wedding
- Engagement party
- Bridal shower
- Baby shower
- Birthday party
- Anniversary party
- Quinceañera
- Sweet sixteen
- Bar mitzvah
- Bat mitzvah
- Corporate event
- Holiday party
- Gala
- Fundraiser
- Graduation party
- Reunion
- Celebration of life
- Other
This flexibility matters because most venues are not single-purpose businesses.
A venue might specialize in weddings while also hosting showers, milestone birthdays, nonprofit events, corporate gatherings, and celebrations throughout the year. Instead of separating those events from the venue's normal digital planning workflow, Seated With Love allows the venue to bring them into the same system.
Why Should Venues Use One Planning System Across Different Event Types?
Using one planning system gives venue teams a more consistent place to manage post-booking information, even when the events themselves are very different.
A wedding client might send a seating chart as a spreadsheet. A corporate planner might email a floor plan. A birthday host might text an updated guest count. A nonprofit organizer might send important documents as attachments across several different email threads.
The events are different, but the underlying problem is the same: the venue has to find, organize, and act on all of that information.
Seated With Love gives venues a common planning infrastructure that can be used across those events.
What Is the Venue-First Event Planning Model?
The Venue-First Event Planning Model is Seated With Love's approach to organizing different event types around the part of the planning process that stays consistent: the venue.
Many aspects of an event change from one booking to another:
What changes:
- Event type
- Client or host
- Guest count
- Vendors
- Room layout
- Timeline
- Event details
But several important pieces remain consistent:
What stays constant:
- The venue
- The physical space
- The venue team
- Venue procedures
- Floor plans
- Venue-specific planning requirements
This distinction matters because the venue is the common thread connecting every event on its calendar.
Instead of building an entirely separate planning system around each event type, the Venue-First Event Planning Model starts with the venue's space, team, processes, and planning requirements, then allows the details of each individual event to change within that structure.
For example, a 150-person wedding reception and a 150-person corporate dinner may have completely different hosts, vendors, timelines, and room layouts. But both events take place inside the same physical venue and ultimately need to provide the venue team with the information required to prepare the space and execute the event.
That is the idea behind a venue-first planning system: build the planning infrastructure around what stays consistent while giving each event room to be different.
How Does Seated With Love Work for Non-Wedding Events?
For non-wedding events, Seated With Love provides the same core venue planning structure without requiring the event to behave like a wedding.
The venue can invite an event host into a branded planning portal connected to the venue. From there, the venue can collect and organize the information relevant to that particular event.
Depending on the event and the venue's process, that can include:
- Planning questionnaires
- Guest information
- Floor plans
- Seating charts
- Documents
- Venue information
- Planning tasks
- Important reminders
- Messaging and planning details
Meanwhile, the venue team can monitor active events and see the information clients submit from its own workspace.
The result is not one identical planning checklist forced onto every event. It is one central planning environment that the venue can use to create a more consistent process.
How Can Floor Plans and Seating Charts Work Across Event Types?
Floor plans are not exclusively a wedding-planning problem.
A corporate dinner may need assigned tables. A gala may require a carefully planned room layout. A quinceañera may include dining, dancing, and entertainment areas. A fundraiser may require banquet seating, sponsor tables, a stage, and an auction area.
Seated With Love allows venues to create venue-specific floor plan templates and give clients a clearer way to plan inside the actual constraints of the space.
Clients and event hosts can work with the venue's layouts rather than starting from an unrelated blank canvas. Venue teams can then access those plans alongside the rest of the event information.
That creates a common workflow:
Venue floor plan → Client planning → Seating and layout decisions → Venue visibility → Event-day preparation
The exact room configuration may change dramatically from one event to another, but the underlying planning process remains connected to the venue.
Can Venues Customize Planning for Different Types of Events?
Yes. Different events require different questions and information, so venues should not have to use an identical planning process for every client.
For example, the questions needed for a wedding may be substantially different from those needed for a corporate event or baby shower.
A wedding questionnaire could focus heavily on ceremony timing, wedding-party details, reception plans, and vendors. A corporate event might instead require information about presentations, room configuration, branding, catering schedules, or equipment.
The venue's planning process should reflect those differences.
Seated With Love helps venues keep that information organized within the same broader system rather than forcing every event type into a separate collection of documents, spreadsheets, and email threads.
What Does the Client Experience Look Like?
Clients and event hosts receive a planning experience connected to the venue rather than being sent off to assemble their own collection of unrelated tools.
When clients book an event, the venue already has their attention. Giving them a clear next step can make the transition from booking into planning much easier:
You booked the venue. Here is where we will plan your event.
Instead of repeatedly asking where to send a floor plan, which questionnaire to complete, or where important event information lives, clients have a designated planning space.
For weddings, couples can also access wedding-specific functionality such as wedding websites and registry tools.
For other events, the portal can focus on the planning features relevant to the event host and venue.
Who Is Seated With Love Best For?
Seated With Love is best for wedding and event venues that want one consistent post-booking planning system for their team and clients across multiple event types.
It is especially useful for venues that regularly need to manage floor plans, seating arrangements, questionnaires, guest information, documents, reminders, and other planning details after an event has been booked.
This can include:
- Wedding and event venues
- Banquet halls
- Hotels with event spaces
- Country clubs
- Museums
- Estates
- Event centers
- Restaurants with private-event spaces
- Conference venues
- Other properties hosting private or organized events
Seated With Love is particularly relevant when a venue hosts a mixture of weddings and non-wedding events but does not want its team managing completely separate planning processes for each.
For example:
Friday: Corporate awards dinner
Saturday: Wedding
Sunday: Baby shower
Tuesday: Fundraiser
Following Saturday: Quinceañera
Those events have different hosts, expectations, timelines, and details.
But the venue still needs to answer the same fundamental operational questions: What is happening? Who is attending? How should the space be arranged? What has the client completed? What information is still missing?
One venue planning system can provide a consistent place to answer those questions.
Why Does a Venue-First Approach Matter?
Generic event planning software is often built around the person organizing an individual event. Seated With Love approaches the problem from the venue's perspective.
The venue is the constant.
Clients change. Event types change. Guest counts change. Layouts change. Vendors change.
The physical venue, its team, its floor plans, its processes, and its operational requirements remain.
That makes the venue a logical center for the post-booking planning experience.
Instead of asking, "What software does this particular event host want to use?" the venue can establish a repeatable process:
"This is how events are planned at our venue."
That consistency can make it easier for staff to know where information belongs and give clients a clearer planning experience from the beginning.
One Venue. Many Events. One Planning Workspace.
A venue should not need one planning process for weddings, another for corporate events, another for galas, and a collection of spreadsheets and email templates for everything else.
Seated With Love is designed to help venues bring their post-booking planning experience into one place.
Whether the next event on your calendar is a wedding, quinceañera, corporate event, baby shower, fundraiser, birthday, reunion, or something entirely different, your team can keep the planning process connected to the venue.
Your events may look completely different from one another.
The place your team manages them does not have to.
Ready to bring more of your events into one planning workspace?
Create your free Seated With Love portal and give couples and event hosts a planning experience connected to your venue from booking through event day.
Frequently Asked Questions
Is Seated With Love only for wedding venues?
No. Seated With Love is event venue planning software built for venues that host weddings and other events. A venue can use the platform for weddings as well as private, social, corporate, nonprofit, and milestone events.
What event types does Seated With Love support?
Seated With Love supports weddings, engagement parties, bridal showers, baby showers, birthday parties, anniversary parties, quinceañeras, sweet sixteen parties, bar mitzvahs, bat mitzvahs, corporate events, holiday parties, galas, fundraisers, graduation parties, reunions, celebrations of life, and other event types.
Can I manage weddings and non-wedding events in the same account?
Yes. Venues can manage active weddings and other events through the same venue workspace rather than maintaining completely separate planning systems based on event type.
Do non-wedding clients get a planning portal?
Yes. Couples and event hosts can receive a branded planning portal connected to your venue, giving them a central place for relevant planning information and tools.
Can Seated With Love be used for corporate events?
Yes. Corporate events can be managed through Seated With Love. Venues can use tools such as questionnaires, floor plans, guest information, documents, and planning details to help organize the event after booking.
Does every event have to use the same planning process?
No. Different events can require different information. The Venue-First Event Planning Model gives the venue a consistent planning infrastructure while allowing individual events to have different hosts, guests, layouts, vendors, and planning details.